The Revenue Problem
Many schools operate on tight margins. Uncollected fees threaten sustainability.
How Money Gets Lost
No Clear Tracking: Which students owe what? Manual ledgers contain errors and inconsistencies.
Late Invoicing: Delays in billing give families time to forget or deprioritize payment.
Poor Follow-Up: Reminders sent sporadically. No systematic approach to collections.
Dispute Confusion: When parents question charges, documentation is incomplete or contradictory.
Payment Attribution Errors: Payments get misapplied to wrong students or wrong terms.
The Financial Impact
One school calculated:
- 12% of billed fees uncollected annually
- 3% lost completely to attribution errors
- 15% of staff time spent on fee administration
- Countless hours resolving disputes
A proper fee management system recovered most uncollected revenue within one term.
What Systems Provide
- Automated invoicing on schedule
- Real-time balance visibility for parents
- Systematic reminders before deadlines
- Clear payment history preventing disputes
- Multi-channel payment options
- Instant reconciliation
Schools cannot fulfill their mission if they cannot collect the revenue they've earned.